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    Privacy Policy – CDIO Asian Regional Meeting 2026

    Effective Date: January 5, 2026

    Serikbayev East Kazakhstan Technical University (EKTU) is committed to protecting the personal data of participants registering for CDIO Asian Regional Meeting 2026 (CDIO ARM 2026). This Privacy Policy explains what data we collect, why we collect it, how we use it, and your rights as a participant.

    1. Data Controller

    The data controller for personal information collected during registration and participation is:

    Serikbayev East Kazakhstan Technical University (EKTU)
    Email:     [email protected]
    Address: 19 Serikbayev Street, Ust-Kamenogorsk, Kazakhstan

    2. Personal Data We Collect

    We collect only the personal data necessary for registration and participation in CDIO ARM 2026:

    1. Title (Prof., Dr., Mr., Ms., Other)
    2. First Name
    3. Last Name
    4. Gender (optional)
    5. Email Address
    6. Phone / WhatsApp
    7. Country
    8. City
    9. Institution / University / Organization
    10. Department / Faculty
    11. Position
    12. Size (for conference materials / t-shirts)
    13. Request for official invitation letter (Yes/No)
    14. Dietary requirements
    15. Additional comments or requests

    We also process your consents:

    • Consent for personal data processing (required)
    • Consent for photo/video recording (optional)

    3. Purpose of Data Processing

    Your personal data will be used for the following purposes:

    • Registration and participant management
    • Communication regarding the event
    • Preparation of certificates 
    • Organization of catering, invitations, and materials
    • Event photography and video (only if consent is given)

    4. Legal Basis

    Processing of your personal data is based on your explicit consent provided during registration.

    5. Data Storage and Protection

    • Your data is stored securely on EKTU servers with access limited to authorized members of the organizing committee.
    • Data will be retained only for the duration necessary to conduct the event and for reporting purposes (up to 12 months after the event).
    • We implement appropriate technical and organizational measures to protect your personal data from unauthorized access, loss, or misuse.

    6. Participant Rights

    You have the right to:

    • Access your personal data
    • Correct inaccurate information
    • Request deletion of your data
    • Withdraw your consent at any time

    To exercise these rights, please contact [email protected].

    7. Consent

    By registering for CDIO ARM 2026:

    • You confirm that you have read and agree to this Privacy Policy (required).
    • You may also consent to being photographed or recorded during the event. These photos and videos may be used for event promotion and publications (optional).

    8. Contact

    For any questions regarding this Privacy Policy or the processing of your personal data, please contact:

    Email: [email protected]
    Phone: +7 777 411 96 50